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In accordance with decision 11 of the President signed on 2014.01.08                                          



One. Basic Framework

1.1   The library shall operate in accordance with relevant Mongolian legislation, decision 415 of the Minister of Education, Science, Culture and Sport regarding the “Compensation of lost and defective learning resources” signed in 2007, the joint decision 357/406 of the Minister of Finance and the Minister of Education, Science, Culture and Sport regarding the “Reevaluation of the price of learning resources” signed in 2006, as well as the standards and directives of relevant governing authorities.


1.2   The library shall operate in accordance with the strategic vision of the University and support its efforts to become a state of the art information center and education provider.


1.3    The library shall facilitate an engaging learning environment for our clientelle by providing learning resources in a wide variety of scientific and humanities areas as well as self-development resources.  


1.4   The library shall conduct everyday operations in accordance with these codes of conduct as well as their internal operating procedures.      


Two. Management and organization of library  

2.1. The library shall fall under the auspices of IET’s Science and Innovation Director.             

2.2. The chief librarian shall be appointed by a decision of the Director.

2.3  The chief librarian shall assume the responsibility of overseeing the operation of the library, making decisions of pressing matters and working towards standardization of its services.

2.4   The chief librarian will take part in the acquisition of resources and equipment

2.5 The managing Director shall be responsible for affirming the operational hours of the library as well as its profits and shall oversee its operation

2.6 The library shall possess internal operating procedures encompassing all areas of its operation. 

2.7. The library shall possess an official stamp      

2.8. The learning resource base should constantly be enriched following consultations with Deans and curriculums, within its operating budget.

2.9  The library infrastructure shall be in compliance with ISO 17799:2003 – “Security requirements for libraries and archives.”

2.10  The library shall possess a resource base, reading areas, help desk and a working area

2.11  The resource base shall consist of cutting edge literature in a comprehensive set of areas as well as various multimedia resources designed to enhance the learning environment for students and educators alike.

2.12  The resource base of the library shall be determined by enrolment, teaching areas, the needs of the clientele in addition to the initiatives and directives of governing authorities.

2.13  The library shall undertake to provide its clientele with an adequate amount of natural and artificial lighting, regulate heating and humidity in order to meet the overall sanitation and health requirements within its premises 

2.14  The administration shall support initiatives to further the training of librarians.

Three. Entitlements and responsibilities of the library.


3.1              The library is entitled to the following.

3.1.1. Bring up issues relating to its composition or impeding their operations to the administrative council for a decision to be rendered.       

3.1.2.      Compensation of lost of defective resources in accordance with relevant regulation.  

3.1.3.   Establishing and implementing the its operating procedures.

3.1.4.      Acquiring necessary equipment and resources to maximize its operational capacity.

3.1.5.   Demand the establishment of a working environment consistent with health, social welfare and fire hazard standards.          

3.1.6. Renew the resource base by replacing outdated learning resources in a manner consistent with its operating procedures in order to increase the use and turnover of the library.

3.1.7. Establish ties with and take part in projects involving domestic and international education institutions.

3.1.8   Utilize its profits towards refurbishment, repairing and replacing defective resources. It’s profits and expenditures shall be reported in the quarterly and annual financial statements.

3.2              The responsibilities of the library.

3.2.1. The library shall operate at a high level in compliance with relevant legislation and directives.       

3.2.2.      Provide students with necessary learning resources in an efficient manner.

3.2.3.      Conduct regular inventory of learning resources and disclose findings.

3.2.4.    Regularly conduct expositions of new and thematic works.      

3.2.5.  Conduct research into existing learning resources, keep track of statistics and use results to make necessary adjustments.      

3.2.6.  Utilize new technology and mechanisms in their operations, ultimately creating a comprehensive e-library.     

 3.2.7.      Compile the learning resources in a manner that takes into account the needs of its clientele.

3.2.8.   Ensure the proper safekeeping and maintenance of resources in accordance with industry standards     

 3.2.9.  Articulate issues stemming from the composition of the library or which prevent them from operating at full capacity and present them to the administrative board for resolution.       

3.2.10.  Generate compensation for lost and defective resources in an appropriate manner.

3.2.11.  Establish and implement internal operating procedures.


Four. Entitlements and Responsibilities of clientele


4.1              Library clientele are entitled to the following.


4.1.1. An efficient service in a comfortable environment      

4.1.2.  Utilize resources found through a search of either the e-catalogue or its hardcopy.

4.1.3.      Borrow and utilize learning resources for a set amount of time.

4.1.4.      Utilize Wi-Fi and laptops as well as video and audio resources.

4.1.5.      Provide feedback on the operation of the library.


4.2             Responsibilities of the clientele.

4.2.1. Provide their Civil Identity card, university card and a photo in order to establish a library card.       

4.2.2.      Follow the operating procedure of the library.

4.2.3.      Return borrowed resources in a timely manner.

4.2.4.      Search required resources in the e-catalogue or its hardcopy.

4.2.5.     Refrain from distracting or impeding the work of others.

4.2.6.      Assume responsibility for the maintenance and safekeeping of resources they borrow.

4.2.7.      Refrain from making notes on, bending, tearing pages from or drawing on learning resources.

4.2.8. Compensate the library in accordance with the “Compensation of lost and defective learning resources” directive in the event of loss of learning resource.

4.2.9.      Comply with the requirements of the library.

4.2.10. Ensure there is no debt to the library prior to graduation, leaving university or the end of term exams.   


In accordance with decision 11 of the President signed on 2014.01.08  


One. Basic Framework


1.1.        These operating procedures are set in place to oversee the borrowing of learning resources from the library by its clientele.

1.2.        These operating procedures complement university-wide policies and other library regulations.

1.3.           The implementation of these operating procedures will take place under the auspices of its managing director.

1.4.           The operating procedures are set in place in order to maximize the efficiency of library services.

1.5.         The library shall conduct its day to day operations in compliance with these operating procedures, Code of Conduct and other regulations.

Two. Library services


2.1.         The IET library shall serve its teachers, students and staff.

2.2.      The clientele shall locate necessary resources by searching the e-catalogue // lib.iet.mn // or its hardcopy.            

2.3.     The librarians shall inform the clientele on how to use the e-catalogue and address any other queries.            

2.4.       The clientele shall follow these operating procedures, the libraries code of conduct as well and other requirements when utilizing the library.

2.5.            It is forbidden to remove resources from the library without its express permission.

2.6.            It is forbidden to enter the library with outer clothing, bring food items into the library or distract others in any manner while in the library.

2.7.            The clientele need a library card prior to being bestowed the rights and responsibilities of using the library.

2.8.      The clientele can borrow 1-3 resources at a time for a duration of 2 days (7 days for works of literature) and will need to ensure that there are no outstanding debts in order to borrow new material. The duration of the loan can be extended once following the permission of the library.           

2.9.     In the event of failing to return the resource in a timely manner, late fees shall accumulate according to set rates.             

2.10.   The library shall reseve the right to suspend the library rights of an individual should they fail to abide by its Code of Conduct or operating procedures.

2.11.   Should the library possess a single copy of a learning resource, it would not be possible to borrow that resource and the clientele should utilize them within library premises.         

2.12.   The general interest section shall consist of resources in Russian and English, e-books and publications. The clientele would not be allowed to borrow resources out from this section.          

2.13.   The clientele shall leave personal belongings in designated lockers prior to entering the library and shall take with themselves only their notebook.

2.14.   The copying and printing of e-books is forbidden.

Three. Compensation of lost and defective resources  

3.1.   The compensation policies shall be consistent with the “Compensation of lost and defective learning resources”, directive 415 the Minister for Education, Science, Culture and Sport signed in 2007.

3.2.     In the event of loss of library resources, the library shall be compensated in an appropriate manner.

3.3.      In the event of a loss of a resource, an identical resource of the same edition or future editions shall need to be purchased by the individual.         

3.4.      Should a resource provided by the individual be inconsistent with the lost resource or if an identical one is not found, the library shall reserve the right to charge the individual twice the cost of the initial resource. 

3.5.    The library shall not accept resources that don’t meet adequate standards as compensation for lost resources.             

3.6.    Should the individual choose to compensate the library financially, triple the cost of the initial resource shall be paid to the financial services unit of the university.          

3.7. Should the lost resource not have a monetary valuation, a decision shall be made by a reevaluation commission and the compensation shall take place in accordance with the aforementioned principles.

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Bayangol District, 10 Khoroolol, 5 Khoroo, Enkhtaivnii Urgun Chuluu – 90. 210526, Ulaanbaatar, 16081, Mongolia
Website: www.ietpolytech.edu.mn
Fax: 7000-7631
Telephone: 7000-7630   

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